Contract Payment Information
The Department of Defense now requires all commercial invoices to be submitted via the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) website or another acceptable electronic form in accordance with DFARS SUBPART 232.70 – Elecronic Submission and Processing of Payment Requests. The iRAPT program serves as DoD's primary system for electronically processing invoices and receiving reports. By submitting your invoices and receiving reports online— through electronic data interchange (EDI) or file transfer protocol (FTP)—invoices are routed, reviewed and processed electronically, resulting in more efficient payment.
iRAPT Frequently Asked Questions
What is Wide Area Workflow (WAWF)?
Wide Area Workflow is a Department of Defense e-Business Suite delivering access to a number of business applications and capabilities. The benefits to DoD are a single face to industry suppliers, global accessibility of documents, reduced need for re-keying, improved data accuracy, real-time processing, secure transactions with audit capability, and faster processing. For vendors, benefits include the capability to electronically submit invoices, reduction of lost or misplaced documents, and online access to contract payment records.
What is iRAPT?
iRAPT is a Wide Area Workflow e-Business Suite application that allows secure Web-based electronic invoicing.
Who can assist with technical questions or issues related to accessing WAWF or the creation of documents in iRAPT?
WAWF is a DoD supported website, therefore primary assistance related to use of the system, technical difficulties, and other matters specific to WAWF will be provided by the WAWF helpdesk; not ONR.
How do I get help with WAWF?
The information for the WAWF Vendor Support helpdesk can be found at the bottom of the WAWF home page
listed under "VENDOR CUSTOMER SUPPORT."
There are 3 ways to contact the WAWF helpdesk:
- EMAIL: firstname.lastname@example.org
- PHONE: 801-605-7095 or 866-618-5988
- Submit a helpdesk ticket via the OGDEN HELPDESK link that appears on the Vendor Customer Support web page
You can also contact Navy iRAPT resources:
What assistance can ONR offer with WAWF/iRAPT use?
All technical questions will be addressed by WAWF helpdesk. The ONR Administrative Offices can provide assistance with understanding the specific invoice requirements or instructions in relation to the terms and conditions of your grant, cooperative agreement, or contract.
Is there assistance available with creating invoice documents in WAWF/iRAPT?
Yes, visit https://wawftraining.eb.mil/wbt
and follow the link for "iRAPT" to learn more about invoicing. (*The link is also found on the WAWF home page via the "Help/Training" button on the top right corner.)
WAWF Training provides an exhaustive list of training documents/resources to assist vendors with creating a variety of invoices:
Do I need to register for WAWF?
You do not need to register for WAWF if you have used PayWeb. Your institution is already registered for use of WAWF in order for PayWeb to be used. PayWeb was a web-based application that worked with WAWF. Your organization should not need to register again.
How do I create new User Accounts for using WAWF/iRAPT?
What are "Vendor Roles"?
What if my organization is not registered for WAWF? How do I register?
Is there a way to ensure that the F-contract number is entered correctly?
Yes. iRAPT has a feature that allows a user to retrieve a list of contract numbers from EDA. In the section titled "Prepopulate Contract Number/Delivery Order," the Vendor can select a CAGE Code from the dropdown list and click on the "EDA" link. The system will permit the Vendor to filter the search result by entering a few characters in the Contract Number fields as well as entering dates in the date range fields. See attached
Is there a demonstration of how the pre-population of contract number from EDA works?