Submit a Grant Proposal

A grant is a legal instrument which is used to enter into a relationship between the Department of Defense (DoD) and a grantee when (1) the principal purpose is to transfer a thing of value to the recipient to carry out a public purpose of support or stimulation authorized by a law of the United States, rather than to acquire property or services for the DoD's direct benefit or use and (2) substantial involvement is not expected between the DoD and the recipient when carrying out the activity contemplated by the grant.

A grantee can be a university, nonprofit organization or a commercial entity.

Grant proposals are submitted in accordance with individual broad agency announcements. Each announcement contains specific proposal requirements. Please refer to the individual broad agency announcement for proposal submission guidelines.

The following sample includes the terms and conditions applicable to each type of award: model grant

Restrictions on Lobbying

Grant awards greater than $100,000 require a certification of compliance with a national policy mandate concerning lobbying. Statutes and government-wide regulations require the certification to be submitted at the time of proposal rather than at the time of award. The certification is set forth at Appendix A to 32 CFR 28 regarding lobbying. The certification can be provided in either of three ways:

  1. When submitting your grant through, by completing block 17 of the SF 424 R&R, the grant applicant is providing the certification on lobbying required by 32 CFR Part 28.
  2. Print the Certification for Restrictions on Lobbying form and have it signed in full text by an authorized official of the university, nonprofit organization or commercial entity. Please note that the form also contains the proposer's request to have the proposal evaluated under the criteria of the appropriate Office of Naval Research broad agency announcement.
  3. Incorporation by exact reference to the CFR as cited above. The proposal must include the following: "By signing and submitting the proposal, the proposer is providing Certification at Appendix A to 32 CFR Part 28 regarding lobbying." The proposal must be signed and dated by an authorized official of the organization. This method should also include the proposer's request for proposal evaluation described above, along with the applicant organization's taxpayer identification number (TIN).

Representation Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Any Federal Law – DoD Appropriations

The Representation Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Any Federal Law – DoD Appropriations must be completed prior to the award of a new grant including the expansion or renewal of existing grants. The completed representation should be uploaded in block 18. of the SF424 (R&R) as part of the electronic proposal submitted via

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