Guidance for Issuing Funds to the Office of Naval Research for Award to the Center for Naval Analyses (CNA)
The CNA Corporation (CNAC) is designated as a nonprofit research organization 501 (c)(3) that operates the Center for Naval Analyses (CNA) and the Institutes for Public Research. CNA is a Navy-sponsored Federally Funded Research and Development Center (FFRDC) serving the Department of the Navy and other defense agencies. CNA expertise includes issues relating to military preparedness, operations evaluation, systems analysis, foreign affairs, strategic relationships, humanitarian operations and logistics. ONR issues contracts for performance of work within the FFRDC, CNA.
The following guidance applies to all funding documents issued to ONR for obligation on Center for Naval Analyses Contracts N00014-22-D-7001 or N00014-16-D-5003 (UIC N00014).
- Points of contact: List the following four points of contact on all documents. When submitting to ONR, send documents to A and B listed below to ensure rapid acceptance and processing.
Office of Naval Research
875 North Randolph Street, Suite 1425
Arlington, VA 22203-1995
ATTN: Charlotte Luedeke
- Cutoff dates: ONR has established a 1 September cut-off date for accepting funds for award prior to the end of the fiscal year. Any funds received after 1 September will be processed on a case by case basis and require contracting officer approval.
- All documents must provide purpose, time and amount information, including a brief description of the work. Include the applicable CNA project number, which can be found on the project proposal you are funding (i.e., 0006.xxxx.xxxx.xx). Also include technical and financial points of contact, with name, telephone number and e-mail address. This should be someone who can answer questions concerning the funding document. The e-mail address will allow ONR to provide an acceptance document as well as a POC for any inquiries.
- Include only one line of accounting (LOA) on a document. Any change to the LOA or funding amount requires an amendment document. ONR will not accept pen and ink changes. Funds must always be in whole dollars.
- DOD Activity Address Code (DODAAC) must be included on all documents. Documents sent without the DODAAC will be rejected. The Navy Enterprise Resource Planning (NERP) System requires a DODAAC.
- Object Class Code (OCC) 251 (Advisory and Assistance Services) Studies, Analyses and Evaluations: This specific code applies to all funding documents issued in support of the CNA contract. Documents without this OCC will be rejected.
- Product Service Code (PSC) B541- (Special Studies/Analysis – Defense): This product service code must be used for funding awarded on the CNA contract. Include the PSC within the SOW BLOCK – MIPR block 9b, RCP block 15D and WX block 14. Documents without this PSC will be rejected.
- You can only provide funding for one CNA project per funding document. Amendments can be generated if changes are made to the basic document (increases, decreases within the approved project proposal limit). ONR will NOT accept funding for multiple CNA projects on a single document.
- If your funding document cites RDT&E funds, provide the program element and project number. If the incoming document cites the Navy Working Capital Funds (NWCF) appropriation, provide the original, underlying appropriation. Again, if the original funds reflect RDT&E, provide the program element, project number and R&D project. If you are providing Operations and Maintenance funding, identify the activity group/subactivity group.
- All funding documents require Period of Performance and fund expiration dates.
- Intel projects: If the document cites funds that are Intel, please include a copy of a NIP/MIP/GDIP certification with your document.
When obligating funds against the CNA contract via a task order, the ONR task order reflects the period of performance authorized by the project sponsor, unless limited by the type of funds and period of performance on the funding document. In other words, if you provide Operations and Maintenance funding with a one year period of performance, the resulting task order will carry a one year period of performance.
From time to time, CNA studies cannot be completed within the period of performance authorized by a funding document and stated on the task order. Since ONR does not have the authority to unilaterally extend periods of performance, in such cases the funds originator will have to provide an administrative amendment to the funding document, extending the period of performance to complete the work. Once the amendment to the funding document has been accepted, the period of performance on the task order can be extended.
In such cases ONR will provide you with the revised period of performance estimate.
If the funds provided cannot be extended, you have two alternatives.
- Withdraw the remaining unexpended funds and provide alternative funding to complete the study.
- Direct the remaining CNA work be terminated and withdraw the remaining unexpended funds.