Submit a Proposal for a Research Contract
A contract is a legal instrument used to enter into a relationship between the Department of Defense (DoD) and a contractor, when the principal purpose is to acquire property or services for DoD's direct benefit or use.
Proposals for research are submitted in accordance with a Broad Agency Announcement (BAA) or opportunity announcement. Each announcement contains specific proposal requirements. Please refer to the individual opportunity announcement for submission requirements.
For a listing of current opportunities with the Office of Naval Research (ONR), consult our funding opportunities listing or www.fbo.gov.
What to Submit
Understand what needs to be completed and submitted for contract consideration.
ONR recognizes that the preparation of a full proposal is a time-consuming and often costly proposition for prospective contractors. Therefore, before a full proposal is written, prospective contractors are encouraged to take advantage of the submission of white papers. White papers allow prospective contractors to submit their ideas in confidence to ONR program officers to evaluate, provide technical feedback and offer some indication of the likelihood of success for a full proposal based on program interests and priorities. A full proposal will be either encouraged or discouraged; however, a full proposal may be submitted at any time (even if the white paper is discouraged) and it will receive full consideration. Prospective contractors who are invited to submit full proposals are reminded that the invitation to submit does not represent a commitment to fund the proposal.
If you decide to submit a white paper, the following cover page must be included with your submission:
All ONR Broad Agency Announcements incorporate a standardized template for the submission of technical and cost proposals for contract awards. Guidance and assistance in completing the form and spreadsheet can be obtained from points of contact provided in the BAA.
The following documents must be completed and submitted for contract consideration:
In addition, prospective contractors must complete Online Representations and Certifications (ORCA) in the System for Award Management (SAM), including both FAR and DFARS clauses located at www.sam.gov. SAM must be supplemented with:
Lastly, this document only needs to be completed if you do not have a DCAA/DCMA-approved accounting system:
How to Submit
The submission process generally takes place in two stages.
White Paper Submission
You are encouraged to submit white papers, which can minimize the labor and cost associated with production of detailed full proposals that may have little chance of being selected. Based on an assessment of your white paper, the responsible research topic lead (ONR program officer) will provide you with informal feedback. White papers arriving after a deadline may not receive, and therefore may not benefit from, the informal feedback. White papers shall be submitted via email to an ONR departmental mail box (see below for more information).
All full proposals shall be submitted via email to an ONR departmental mail box (see below for more information). Provide all information cited in the announcement found at www.fbo.gov or on the ONR funding opportunities page to ensure that your proposal can be properly evaluated.
Where to Submit
ONR uses departmental email drop boxes to receive white papers and full proposals. You can find the appropriate email address within the announcement or listed on each research area page found on the Technology Areas A-Z listing.
Model Contract Awards
Below is an example of a typical contract awarded at ONR. The actual award document may be different than the example due to differences in the type of awardee, amount of award, clause updates and other factors.